Method/Step 1:
1. Determine the delivery time with the factory

Method/Step 2:
2. Chartering and booking space (different formats, mainly including port of departure, port of destination, specification and quantity of containers, name of goods, number of pieces, gross weight and volume, trade terms, payment method of freight (prepaid or to collect), and whether transshipment is allowed. The document used is the consignment note, commonly known as “unloading paper”, which is filled out by the shipper according to the terms of the trade contract and letter of credit, and is used to handle the consignment of goods with the carrier or its agent. According to the contents of the consignment note, the carrier will accept the consignment after considering the route, port of call, shipping date, shipping space and other conditions of the ship.

Method/Step 3:
3. After the ship agrees to carry, it will feed back the shipping space allocation receipt (shipping company or shipping agent issues the shipping order), and the freight agent will give the shipping space allocation receipt to the team, and the team will get the equipment handover receipt at the storage yard to pick up the container (not any car can pick up the container, because it involves the deposit of the container).
After booking the shipping space, the freight forwarder shall confirm the shipping date and arrange the production and loading. At the same time, some goods need to be inspected by the inspectors who contact the commodity inspection personnel. The documents submitted include (contract invoice, packing list, inspection request letter, factory inspection sheet, packaging details, declaration of conformity, inspection report). The goods meet the requirements in exchange for a certificate or voucher for outbound goods. After receiving the slip, fax it to the freight forwarder, and then go to the port inspection and quarantine bureau to exchange the customs clearance form for outbound goods, without having to pay the commodity inspection fee. The port commodity inspection bureau prints the customs clearance form for outbound goods based on the information in the computer as the document attached to the customs declaration. The cost incurred is the certificate renewal fee, which is generally 50 yuan. (Note: The difference between the voucher for replacement and the voucher for replacement: A, the fax copy of the voucher for replacement is OK, and the voucher should be the original; B, the voucher should be submitted for inspection each time, and the voucher should be submitted for inspection once, that is, the voucher can be used for goods issued by the same consignee in batches, so as to avoid multiple inspection applications and expense payment. The agent inspection fee in Beijing is 200 yuan each time).

Method/Step 4:
4. Send the contract invoice packing list, verification sheet, customs declaration power of attorney to the freight forwarder and the fax copy of the slip. The verification sheet is obtained by the enterprise from the State Administration of Foreign Exchange in advance.

Method/Step 5:
5. The freight forwarder will send the container transfer note (if it is a designated freight forwarder, the designated freight forwarder shall send the container transfer note to Tianjin for production and loading). After the container transfer note is sent to the freight forwarder in Tianjin, the freight forwarder will send the container transfer note to the fleet, and the fleet will pick up the container at the yard designated by the shipping company on the container transfer note. After the container is put forward, the freight forwarder will go to the place where the goods are located for production and loading, arrange the factory to pack, record the container number and lead seal number after loading, and make records, For example, some shipping companies require long customs clearance in advance, and some shipping companies require limited weight. After loading, the license plate number shall be recorded and signed by the driver. The ID number shall be noted on the container transfer list, and a copy shall be made to the driver. The fleet will transport the goods to the designated customs supervised warehouse.

Method/Step 6:
6. Next, the Shipping Order is a document issued to the shipper by the shipping company that has accepted the shipping application submitted by the shipper to order the captain to load the goods. The bill of lading can be used as the basis for shipment and one of the main documents by which the cargo owner can go through the declaration formalities for export goods with the customs. Therefore, the bill of lading is also known as the “customs bill”. For the shipper, the bill of lading is the proof of completing the consignment of goods. For the shipping company or its agent, the shipping order is to notify the ship owner to accept the instructions for shipping this batch of goods. Before the ship is in motion, the container will be stacked at the landing point or warehouse. When the ship is in motion, the fleet will pick up the container at the storage yard designated by the shipping company. Because the anchor locations are different from each other, it can be stored for free seven days before the ship leaves. If it is too long, it will be charged. The time for the vessels to converge at the port is generally 2 to 3 days before sailing. At the same time as the container arrives at the port, the storage yard will issue the receipt certificate, i.e. the station receipt. However, according to the current practice, the fourth copy of the bill of lading and the duplicate of the station receipt is issued, which is also one of the documents that the customs broker uses to declare. (Note: As the main items of the above consignment note, loading note and receipt note are basically the same, the practice of some major ports in China is to combine the consignment note, loading note, receipt note, freight notice, etc. into a document of up to nine copies. The functions of each copy are as follows: the first copy is reserved by the booker for the preparation of shipping documents. The second and third copies are freight notice copies, one of which is retained, and the other is entrusted to the shipper with the account Collection fee. The fourth copy of the shipping order can only be accepted and loaded by the ship after being stamped with the release seal by the customs. The fifth copy of the receipt and the sixth copy shall be kept at the bottom by the stowage personnel. The seventh and eighth copies are the shipping allocation receipt. The ninth page is the application for payment of port charges for export goods. After the goods are loaded on board, the port area shall collect port charges from the shipper.)

Method/Step 7:
7. After the goods arrive at the port, the freight forwarder will feed back and confirm the bill of lading information (the bill of lading number has been issued). If the goods arrive in the United States or Canada, they need to be returned to AMS ($25). Carefully check the relevant contents and make sure they are consistent.

Method/Step 8:
8. Deliver the relevant documents to the customs broker for customs declaration (the declaration period for export goods is 24 hours after the goods arrive at the customs supervision area and before the loading). Documents required for customs declaration (contract, invoice, packing list, customs declaration, letter of authorization for customs declaration, verification sheet, loading list, only for goods without special requirements). Go through customs declaration formalities, submit relevant documents for customs declaration, and the port customs will stamp the release seal on the loading list, and stamp the verification seal on the verification list (the verification list returned each time is just such a seal, and the rest is blank). The ship can only be loaded after passing the inspection and release by the customs officers. If special products require export duties, they can only be loaded after paying the duties. The container yard at the centralized port shall sign for and allow the goods to enter, and issue the customs declaration with the verification sheet number for export collection and export tax refund.

Method/Step 9:
9. Before shipment, the tally clerk, on behalf of the ship, collects the shipping order and receipt of the goods released by the customs. After sorting, the tally clerk receives the goods for shipment in batches according to the stowage plan and manifest. During the loading process, the freight forwarder entrusted by the shipper shall have a person to supervise the loading on site, keep abreast of the loading progress and deal with temporary problems. After loading, the tallyman and the ship’s chief mate shall jointly sign the receipt and hand it to the shipper. If the tally clerk finds that a batch of goods is defective or poorly packaged, he shall make comments on the receipt and the chief mate shall sign it to determine the responsibilities of both parties. However, as the shipper, we should try our best not to annotate the receipt to obtain a clean bill of lading. Customs clearance.

Method/Step 10:
10. After loading, the shipper can exchange the on board bill of lading with the shipping company or its agent against the receipt note in addition to sending the shipping notice to the consignee. (For master bill and small bill: master bill of Lading, issued by the shipping company, can be directly picked up at the agency of the shipping company at the destination port. Separate bill (small bill), House bill of Lading, can be sent out by the freight forwarder. When picking up the goods, the order should be changed at the destination port, and the goods can be picked up only when the shipping company is changed. Because picking up goods with small bills of lading requires a bill change fee, and if you can’t pick up goods directly with the HOUSE bill, you can only pick up goods with the master bill of the shipping company. Therefore, the general importers are unwilling to accept small bills, especially when you don’t need to appoint your own freight forwarder. In the bill of lading, if the carrier is the shipping company, it is the main bill, and if it is the freight forwarder, it is the split bill. HBL is an agency bill, while MBL is a marine bill of lading (House Bill of Lading): it is not a document of title, and the goods can be picked up only when the owner of the goods changes into the owner’s bill of lading. MASTER BILL OF LADING. Most of the full containers are main orders, but there are also small orders. Because it costs 50 dollars to change the order (it is expensive to go abroad), some freight forwarders will take advantage of this gap, while the full containers are all small orders, and the main order cannot be obtained. The customer can pick up the goods only after changing the small bill into the main bill and then into the bill of lading at the destination port. At the same time, the bill of lading is used for customs declaration. Telex release means that customers can pick up goods by fax instead of original bill of lading. It is convenient, fast and saves money.) However, sometimes because the ship does not have an office at the port of departure, it cannot issue the main order but can only issue small orders. We have encountered this situation once. We asked the freight forwarder to issue the expense statement.

Method/Step 11:
11. After that, the freight forwarder will send back the expense details, such as THC, port miscellaneous charges, customs declaration agency, certificate exchange (exchange the certificate or voucher for the customs clearance of outbound goods), document fees, security fees, equipment management fees, customs declaration agency fees, manifest entry fees, internal freight and so on for confirmation (Beijing small containers are about 2500, large containers are about 3500, but many are changed). After confirmation, the freight forwarder will send invoices.
After receiving the invoice from the freight forwarder, the payment will be arranged, and the freight forwarder will send the bill of lading after receiving the invoice. Of course, the main bill or small bill can cooperate well, and they can be sent back after the bill of lading is issued. The bill of lading is generally three to four days after sailing, and it is also confirmed after sailing. If a customer requires telex release, it should be explained in advance, because once the original is issued, telex release is also very troublesome. The original should be returned, and a letter of guarantee should also be required. Telex release is also costly, usually around 120. Telegraph release shall also issue a letter of guarantee. It is recommended to use electric discharge, mainly to save money. If you send these documents abroad, you usually use DHL. Even if you go to the United States, it will cost 208 yuan, including 30% of the fuel surcharge. This price is a discount price, which is much higher than the normal price. But if there is an insurance policy, the certificate of origin will not work.

Method/Step 12:
12. After receiving the bill of lading, send the bill of lading in three originals and two duplicates to the customer, together with the invoice packing list and packing details, as well as the product statement and packing statement, some of which also require C/O. When applying for the bill of lading, you should bring the invoice and packing list, 35 yuan each. Generally, DHL is used. If it is an electric discharge, it is unnecessary. Except for the bill of lading, it can be faxed.

Method/Step 13:
13. About one and a half months after the ship’s departure, contact the freight forwarder to ask for the verification sheet, which can be issued within this time. However, due to the cost and other related matters, the freight forwarder will not release the verification sheet immediately, thinking that this verification sheet is the last chip held by the freight forwarder. Because the verification sheet only has the verification seal of the customs, and there is no other record, after receiving the verification sheet, it will be handed over to the financial department together with the contract invoice packing list, customs declaration form, and loading list to handle the verification of foreign exchange collection. Note that there is generally no bill of lading for air cargo and LCL cargo.

Method/Step 14:
14. The Finance Department shall take the above information to the Administration of Foreign Exchange for verification and cancellation, and use the export tax rebate coupon to the State Administration of Taxation for export tax rebate. Products with different rebate rates are different. However, they are currently being downgraded.
matters needing attention
The operation process may be complicated, but some relevant information and procedures must be understood